This Program is used one time each month. It can only be used after the 'New Previews Tab' is used to successfully import the file for the current Previews catalog.

You will work from left to right, from top to bottom of each column. Typically the left column is accomplished shortly after receiving the Previews catalog to allow for customer verification.The left column finds items in the Monthly Auto Pulls tab of the Customer Form and inserts the correct 'Item Code' into the Items Ordered tab. The right column is begun immediately prior to using the Previews on Windows program.

Under 'Find Monthly Auto Pulls'

1. Find Monthly Items - Attempts to match each 'Monthly Auto Pull' for each customer to item(s) in the current Previews catalog. You will be prompted to input the current Previews catalog date. This date matches the date printed on the spine of the Previews catalog. The date can be entered as a 3-digit number (e.g. 126), characters (e.g. DEC06), or Batch Number (e.g. 200612) for December 2006. The Last Completion field displays the last Previews catalog that was processed along with the date which it was processed. More Detail
2. Reconcile Not Found Items - Displays monthly auto pulls which could not be found in the current Previews. The top of the display shows which items were not found and the bottom shows the current Previews. More Detail
3. Item Pulls Report - Displays/Prints all items which are located for the customer based on their 'Monthly Auto Pulls'. This is for distributing to the customers early in the month so the customer can verify and make changes along with adding new items from the new Previews catalog.

The previous three steps can be completed more than once if changes need to be made.

Under 'Export/Import'

1. Export to Previews Program - This sends all items ordered by all customers to the Previews program so that when the Previews program is begun, all ordered items are already entered and only shelf stock needs to be added to the Previews program. The Last Completion field displays the last Previews catalog that was exported along with the date which it was exported processed. More Detail
2. Import Completed Order from Previews Program - When you are finished with the Previews program and have placed the order with Diamond, use this button to import the finished numbers into the CBPF. You are selecting the same file which you uploaded to Diamond in the previous step (typically C:\Program Files\Previews on Windows\Temp\(customer number).txt).
   
   
   
   The 'Completed Order Report' (sorted by title) will be displayed and asked for comfirmation prior to completion of the import. This report is the same as the Diamond reports used in the previous step, but sorted differently. The quantities and totals will be the same, but it is possible that the totals will be slightly off from the value displayed by the website due to changes in SRP. If the report is confirmed, the 'Last Completion' field will display the Previews Catalog date for the order just completed.