Toolbar

Moving your mouse cursor above each button on the toolbar will display the button name.

• Save - Saves a record to the hard drive. Does the same thing as moving the cursor off the record which has been changed with up/down arrow or Pg Up/Pg Down.
• Print Preview - Allows for printing of screen data. This is not designed for good printer output. Using the designed reports, in the report section of the switchboard is a much better option if there is a report which fits your needs.
• Cut/Copy/Paste - traditional usage
• Undo/Redo - traditional usage
• Freeze Columns - Datasheet columns (such as the 'Diamond All' form) can be frozen on the left side of the screen, then scrolling horizontally will not remove any of the frozen column data off the screen. Use this on data that you use most often such as the 'Item Code' and 'Item Description'. To unfreeze columns, choose Format>Unfreeze All Columns from the menubar.
• Column Width - Specify a width for the Column. Specify 0 (Zero) to hide a column which you don't use frequently. Placing the mouse cursor over the line between two column headings allows you to click and drag a column to a specific size or double-click to show the widest entry in that column.
• Unhide Columns - Check fields to be shown, uncheck those fields to be hidden. Nothing happens to the data in the fields. It is simply a way to "Clean Up" the form by only showing you fields which are useful to you.
• Sort Ascending/Sort Descending - Whichever field the cursor is in will be sorted. This button only sorts based on one column. Also note the sort buttons at the top of the form which will sort based on multiple columns and the Advanced Filter/Sort button on the toolbar.
• Filter by Selection - Displays only records which exactly match the value contained in the field which the cursor is in. For example, if you want to see only Tomb Raider issues, place the cursor in the Item description field on a Tomb Raider issue and click the Filter by Selection toolbar button to note that there are 97 items which match the description at this point. Note that (Filtered) is displayed to the right of the number of records. To return to the normal view (turn off the filter), click the Apply Filter/Remove Filter toolbar button which is shown as being depressed. This would be a common way to display data from only one Previews catalog. Put the cursor in the BatchNo field and find the catalog month to be displayed, then use the Filter by Selection button. Once the data is filtered, it can then be sorted using the Sort Ascending/Sort Descending buttons on the toolbar.
• Filter by Form - Displays all records which match criteria specified by the user. Criteria can be specified in more than one field at a time. Choose Advanced Filter/Sort then Apply Filter on the toolbar to execute the filter. The Apply Filter button should be depressed.
• Advanced Filter/Sort - Displays all records which match criteria specified by the user along with sort options and wildcard options. Press the Apply Sort toolbar button when ready to apply the filter. For example, Like "Tomb Raider*" will display 614 items which begin with the words "Tomb Raider".
• Apply Filter/Remove Filter - applies/turns off the filter specified by using any of the filter buttons on the toolbar.
• Find - Locates a record containing data specified. Place cursor in the field you want to locate the data in first. Find and Replace can be done from here also. Identical to Ctrl - F.
• Delete Record - Deletes the record which the cursor is on. For example, if the cursor is on a 'Customer Form' field such as 'First Name', this button will delete the customer and all his ordered/archived/monthly auto pull, etc. If the cursor is on a 'Customer Form' > 'Items Ordered' tab > 'Item Code' field, then pressing this button will delete the item from the customers orders.